Grants and Finance Manager

EPoD India at IFMR
New Delhi, India
Start date: As soon as possible

Evidence for Policy Design (EPoD) at Harvard’s Center for International Development is a program that brings together a team of researchers who share a commitment to using analytical tools to answer pressing policy questions and spur real-world change. By explicitly considering the objectives and constraints of policy actors, we aim to gain a fuller understanding of how to effectively achieve desired outcomes. We inform public policy by working alongside policymakers to design and test interventions, and provide applicable insights from economic theory and empirics, that help maximize the impact of public resources and more effectively deliver public services. Current areas of research include education, entrepreneurship, environmental regulation, financial inclusion, health, agriculture, tax administration, and governance.

In India, EPoD is housed at the Institute for Financial Management and Research (IFMR) LEAD, within the broader IFMR ecosystem. EPoD India at IFMR is currently recruiting a Grants and Finance Manager, based in Delhi, India. The position offers experienced grants and financial management professionals a unique opportunity to support large-scale research engagements with major policy stakeholders including state and central governments in India, as well as researchers from Harvard and other universities. The Grants and Finance Manager will provide core contributions to EPoD India at IFMR’s financial and grant management while driving the continued institutionalization of crucial procedures, protocols, and controls in finances, operations, and grant management as EPoD’s work in the region continues to expand.

Responsibilities:

•     Coordinate with research staff and IFMR to ensure necessary steps relevant to budgeting, contract set-up and compliance, grant reporting, milestone tracking, etc., are met and all project teams track and manage finances appropriately.
•     Work with research staff, external vendors, and IFMR to ensure expenses submitted follow appropriate policies and procedures and are booked to appropriate funding sources and lines. Facilitate approval of requisitions, and follow up on procurement orders and payment requests as per the agreed systems to resolve issues related to invoicing, expense management, and payments.
•     Serve as liaison with IFMR, IFMR LEAD, and EPoD India at IFMR/EPoD at HKS to ensure donors and EPoD receive accurate accounting and reporting information and timely payments are made. This includes:
     o     Conducting regular reviews of ledger accuracy and coordinating with partner organization to rectify errors
     o     Supporting research teams in preparing financial reports to be submitted to donors and help with providing rationale and responding to queries from donors.
     o     Tracking funding milestones, including supporting invoice submission, to ensure continuity of operational funding and liquidity
•     Maintain current accounting of expenses, prepare monthly reports, trend & variance analysis, and other ad-hoc reports (both financial and expense narrative)
•     Develop, create and/or modify financial analysis templates to support the administration and ongoing monitoring of a growing portfolio of grants. Track cross-project liquidity for EPoD India grants and providing regular financial updates and reports to EPoD India at IFMR leadership to proactively address potential issues
•     Support EPoD India leadership in the annual budgeting process, and provide functional guidance to the research team in the preparation of budgets, cash flow projections, and work plans for grant planning and reporting
•     Work with EPoD US and EPoD India-based team members to institutionalize financial management, controls, and operational protocol to ensure all processes run smoothly and are in compliance with donor and government requirements. Oversee and maintain systematic documentation related to grants, budgets, contracts, and payments
•     Oversee EPoD India Operations Officer, who supports day-to-day office operations, events, vendors, assets and equipment, and provide guidance and support as needed to ensure office and events run smoothly
•     Provide oversight to additional office support staff, and handle personnel issues related to them (if any), when escalated
•     Other tasks, as assigned

Basic Qualifications:
•     B.Com (Accounting/Finance) or similar qualification with strong academic record
•     5+ years of progressively responsible experience in a relevant capacity (e.g. managing research grants in excess of $1 million, budgeting, contract management, accounting, and/or finance)
•     A strong track record demonstrating basic financial management skills including developing and monitoring budgets, financial analysis and financial reporting.
•     Advanced Microsoft Excel skills; knowledge of at least one accounting product, particularly SAP, preferred
•     Excellent interpersonal skills and ability to work well with a variety of stakeholder in a multicultural work environment
•     Excellent verbal and written English communication skills and ability to convey ideas clearly and professionally and suggest potential solutions to complex problems
•     Detail-oriented with a high degree of accuracy and efficiency
•     Demonstrated track record of good stewardship of program funding and responsibly managing resources
•     Strong organizational skills and ability to manage and prioritize multiple tasks and deadlines with limited supervision and while ensuring decisions made are appropriately implemented
•     High accountability and initiative to identify and push ahead improvements, build infrastructure, and take on increasing responsibility over time

Preferred Qualifications

•     2+ years of experience managing people
•     Demonstrated experience working effectively with auditors and assessing and addressing risk/compliance challenges
•     Understanding of field-based research, and interest in our research areas (financial inclusion, environment, gender, governance, capacity building)
•     Good awareness of the regulatory environment in India, specifically laws currently governing the working of the non-profit sector and reporting mechanisms that are required in compliance of them, including FCRA/FEMA, and including income tax provisions, Provident Fund, professional tax, TDS and GST regulations

This position will be based in Delhi, India, with occasional domestic and international travel expected.

How to Apply: If you are interested in this position, please email epod.harvard.india@gmail.com with the subject line “EPoD Grants and Finance Manager – India”, your CV, academic transcript, and a statement of interest.