ADMINISTRATIVE ASSISTANT – IWWAGE


POSITION: Admin Assistant – IWWAGE
LOCATION: Delhi

RESPONSIBILITIES:

Supervision of Office Assistants for ensuring tidiness and cleanliness of Office; ensure that the appointments are clearly drawn out to ensure availability of the meeting room, stationary requirements and other logistics; Assist staff with phone calls, scheduling appointments, follow up, and correspondence; Handle the travel related documents and provide support to Admin Manager for other work as per the requirement.

•      Support Admin Manager in organizing events and workshops
•      Ensuring the smooth functioning of the front desk which will include the supervision of following activities:
•      Recording and directing of all incoming/outgoing mails to appropriate staff person
•      Ensuring smooth functioning of KTS system and other office equipment’s.
•      Responsible for attending to the outside visitors and directing them to appropriate staff;
•      Arranging/ Managing conference calls as and when needed; and
•      Maintains and updates contact lists of key contacts; Ensure to provide the support to Admin Manager on travel of the staff.
•      Maintains and is responsible for orderly electronic copy and filing systems;

QUALIFICATIONS:

•      2-4 years of relevant administrative experience in the areas of administration and office management.
•      Graduate in any disciple
•      Experience in the usage of computers and office software packages (MS Word, Excel, etc.
•      Consistently approaches work with energy and a positive, constructive attitude
•      Remains calm, in control and good humoured even under pressure

Application Instructions:

Deadline: Applications are being accepted until the position is filled.
Please submit: Resume and cover letter.
Questions and application submission: Please contact email address: recruitment-lead@ifmr.ac.in